Sunday, 18 March 2018

Why Your Business Needs To Invest in a Project Management Software?

In today’s competitive business world, it’s important for every organization to improve its business efficiency to achieve success.

According to a study done by Standish Group, out of 6516 IT development projects, only 27% percent of the projects have succeeded. Rest of the 73% projects have been altogether canceled due to over-budgeting, mismanagement and breaking deadlines.

That’s why organizations are now finding and adopting innovative ways to tackle and address these problems and move things faster in the right direction. This helps them to provide maximum output in minimum time.

No matter how big the size of the project is, you have to plan, execute and manage the all project related tasks to get the desired results. Therefore, web-based project management software's such as Talygen, Asana, Trello, and Zoho are the best online solutions to achieve  project goals.

Talygen’s online project management software helps businesses to manage their schedules, track project progress, and remove communication gaps. This online software is customized as per the needs of the organization so that they can easily identify, allocate, track and match the project requirements and deliver within the given timeframe.

Here, we are sharing some of the critical reasons why any business needs to adopt and invest in project management software:

1. Streamlined Access to Information:

With the help of online project management tools, you can store all the important business information at one place. When confidential data is accommodated within a centralized protected place, team members can easily share and access the data with complete integrity.

This centralized system helps to protect the information with single point of access. Also, one can monitor and control projects through various project management security tools.

Talygen, an advanced business management software, offers a unique screenshot tool in its desktop application. This feature allows Company Admins/Project Managers to monitor and track an employee’s work in real time. This automatic tool provides all the details regarding screenshots, mouse clicks and keystrokes for a particular time frame of an employee’s workday.

This not only improves the client’s experience with utmost transparency but also helps to streamline overall project management.

2. No more manual workloads:

Gone are the days, when you had to do project related tasks manually. With the improved project management techniques in place, manual workarounds have now become old. Manual work and manual project management using spreadsheets and via emails can lead to numerous problems and additional workload which can cost you precious money, time and sometimes even clients.

These outdated techniques have now been replaced by project management softwares, which have completely transformed the project deliverable. Online project management softwares come with several unique features such as auto scheduling, sustainable allocation of resources, assignment of tasks, budget tracking and progress updates of each project.

When every single task within a project is fully automated and free from manual intervention, all the team members including Project Managers can focus on the project deliverables and their business goals rather than thinking much about updating things related to the projects process.

3. Real-Time Collaboration on Projects:

Communication and Collaboration are two most important aspects of project management. Effective decision making will only take place when you are able to match all the project requirements at the right place and right time.

Project management tools always work in real time; therefore project leads can take important decisions regarding projects on time. Different teams working on the same project can easily collaborate with each other. This helps in completion of the project within the stipulated timeframe given by the clients.

Also, the communication process in web-based project management softwares is highly secure and safe which ensures the entire project’s tasks move as per set deadlines.

4. Minimize the Risks and Reduce the Possibility of Project Failures:

Most of these project management tools like Talygen provide businesses with the ability to tackle and manage risk in a controlled manner. Earlier, consolidated spreadsheets and emails were the only way to view the overall picture of the projects’ risks.

Now, with these online project management softwares, you can centrally manage all the risks by getting real-time visibility of the risks at every stage of the project. Moreover, you have the feasibility to perform multiple actions which help to limit the impact of the risks on the final delivery of the projects.

Timely management of risks helps to deliver more projects on time and within the given budget. This will surely give a pleasing moment to your clients.

5. Document Sharing:

Document sharing, whether inside the team or with the clients, plays an integral role in providing transparency in the project management cycle. It allows the team to get more extensive documents, descriptions, and wireframes that ultimately help to streamline project management.

Talygen provides a Cloud-based Document Storage feature in the Project Management Module. This cloud based storage system allows users to store and share the documents with both the teams and clients with advanced features like document versioning.

Final Words:

Project management is an essence to businesses of all sizes. Including online project management tools in your business operations helps to increase the agility, improve communications and maximum utilization of the resources. Go for it!

Tuesday, 6 February 2018

Now Track Your Organizational Expenses with Talygen’s Expense Tracking System

Tracking of expenses is one of the important business needs of an organization. It is not only used to raise your expense requirement from the concerned department but also manage the entire expense related submissions such as reimbursement of expenses, compile them and send for approval. 

It also helps businesses to make correct financial decisions. Due to huge business expansion, it is really important for you to have an Expense Tracker App or Online Expense Tracker which allows you to track and manage your entire expenses.

Talygen, a business automation tool, provides you all these features in a single Expense Tracker App. Talygen’s Expense Tracking system allow users to raise expenses for different projects and trips, and then send them for approval.

With the help of Project Expense Tracker under Expense module of Talygen, a user can easily create expenses by entering expense details associated with Projects and other expense details as an attachment.

Here are some more robust features of Talygen’s Expense Tracker:

1.Expense: Simplest Way To Manage Expenses

Under this section, you can easily manage your expenses via Expense Management module. The users can add/edit/ and manage expenses related to various projects, trips, and categories. If they don’t want to send them for approval at the moment, then they can save them as a draft. Approver has the privilege of reimbursing the expenses by the organization or client associated with a project. 

Shortcut buttons play a very important role when managing your expenses and Talygen’s Online Project Expense tracker facilitates a number of shortcut buttons in the home screen, like sent for approval, remove, edit, download the attached file. Besides this, you can also post and view any comment.

2.Bulk Upload Expenses: Manage Multiple Expenses

Talygen’s online expense app management provides the ability to upload your own expenses in bulk. Users can also create Excel files if they have multiple expenses and then import them. These expenses can be further sent for approval through the support of appropriate approval chain which includes authorized personnel.
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What user has to do is simply download the sample file by clicking on the expense. Fill the necessary details related to your expenses and upload this Excel file in Talygen.


Configuration is an integral part of Talygen’s Expense Tracker. From here you can set maximum file size of an attachment that can be uploaded in expenses (in MB). Besides this, you can also allow users to enter future expenses by click on Yes and No, if you do not want it.


Gone are the days, when you had to show manual bills and cash memos to the management for receiving necessary expenses. With Reimbursement feature of Talygen’s Expense Tracker, you can view the list of expenses which users have applied for reimbursements. The best part of this feature is that you can view the expenses either reimbursed by the company or the client.

If we talk about its functionality, it totally depends on expense approval. During Expense Approval, if you choose ‘Company’ as an option for reimbursement, then the company will reimburse all your expenses. On the other hand if you choose ‘Client’ as an option, you have to draft an invoice in which all the expenses would be automatically fetched and sent to the client. Once they are approved from client’s side, then all the expenses will be reimbursed by client.

5.Expense Limit: 

Expense Limit feature of Talygen’s Expense Tracker provides assistance to the companies to view a certain limit of expenses upto which users or employees can get reimbursement from the company. If the expenses go beyond this limit, it would be paid by the users. Same thing applies for the clients. This Expense Limit could be set from Project Management module by monthly or on daily basis according to requirements. To view the list, you just have to select the project along with category, over limit and date.

Final Words:

Hope you understand all these unique features of Talygen’s Online Project Expense Tracker App. Please send your feedback on these features. We would love to hear your views on this and would appreciate any innovative ideas you would like to share with us to be implemented in the expense tracker.

Thursday, 2 November 2017

5 Key Challenges You Will Face While Implementing CRM

‘’Customer Relationship Management is basically a business management strategy to get an idea about the likes and preferences of prospects and customers in order to build a strong and long-term relationship with them.’’

The above-mentioned definition of CRM clearly indicates that it is one of the most important aspects of earning and retaining maximum number of customers for your organization.

CRM Project Management plays a key role in collaborating across multiple functions in an organization, such as marketing, sales and customer services.

Today, a lot of tech giants are providing cloud-based CRM software and tools to their clients across the globe, helping them to strengthen their relationship with their clients. Moreover, the implementation of a CRM system is the best way to show your clients that customer services are always your top priority.

This blog will throw some light on the importance of Customer Relationship Management tool for your organization as well as the five key challenges you will face while implementing CRM.

Why CRM is a key element for your organization?

Customer satisfaction is the only way to achieve success irrespective of the nature of the business. If any organization wants to sustain itself for the long haul, they have to constantly provide high quality products and services to their customers.

This is the reason why businesses regularly need to get in touch with their customers to understand their requirements. They need to monitor and analyze communication with  customers for long-term relationship.

From a layperson’s perspective, building customer relationships through a Cloud Based CRM Software seems very simple but in reality, it is one of the top challenges businesses often face with CRM implementation.

Most of them fail to get a comprehensive view of the customers, due to which they end up spending millions and billions of dollars with little to show for results.

Here are some of the top CRM challenges faced by organizations:

1.Absence of Relevant Goals

CRM Project Management is ineffective if goals have not been defined first. The foremost challenge is to get away from predefined notions related to CRM implementation. Start your initiative by determining relevant and achievable goals, like streamlining sales and marketing automation, for enhanced productivity. Another important factor to consider while developing these goals is to start with smaller implementations for quicker results.

2 Expenses

This is the primary challenge businesses face, while implementing CRM software. Implementing CRM can be a costly affair, if it is not done with proper planning. Therefore, you should first know why you need CRM for your business operations.

The moment you get an answer to this question, it becomes quite easy for you to conceptualize the bigger picture, and you can decide your budget. Some organizations do it the wrong way by blindly investing in any  Customer Relationship Management tool after observing their competitor’s strategies. It only leads to disasters.

So, it is important for you to first discuss all the CRM requirements with providers and then, make an informed decision.


It is expensive and time-consuming to train your entire workforce on a new  Customer Relationship Management Software. Many businesses prefer to train all their employees in a single go to save time and money. A smarter alternative could be to first pick some potential team members and train them.

Find individuals in need of CRM from each of your departments and train them extensively. Then, they can give training to others. This would significantly reduce costs.

4.User Adaptability

Apart from cost and training, it is really important to use the devices and tools which meet the need of today’s mobile connected personnel. USA based CRM providers, like Talygen, are the best example of this trend. The web based Customer Relationship Management tool runs seamlessly on most devices (Mobile apps available for iOS, Android, Windows Phone and Blackberry).

5.Resistance to Change

Innovation and transformati
on always face some initial resistance from the employees. Therefore, it will take some time to move them out of their comfort zone. The best way to overcome this situation is ‘communication’.

Always share the benefits of acquiring a Customer Relationship Management Software with the employees before implementing it. That will weaken passive resistance.

Final Thoughts

Undoubtedly, these CRM implementation challenges are critical enough to affect your business operations. But if you take the right precautionary measures, as mentioned above, it will surely evolve as a profitable move for your business.

Tuesday, 18 April 2017

Top 4 Challenges Project Managers Frequently Face

Project management is critical to organizational success. Ninety-seven percent of businesses admit it. Not investing in methodologies—such as kaizen or SCRUM—can hamper growth. But processes are not some panacea. It has been proven time and again that overemphasis on procedures leads to passive compliance. Outcomes are relegated aside as everyone becomes more concerned over the correct way to complete their job. And that brings us to the first challenge faced by project managers.

Balancing Technology with People

Arguably the biggest challenge faced by project managers is adhering to a technological framework without alienating the team members. In a typical project management approach, every task is described in detail and rules are created to dictate behavior. It looks good… only on paper.

An analysis of 1,471 IT projects, published in a Harvard Business Review study in 2011, found that one in six projects experience a cost overrun of 200 percent on an average. A year later, a report in the Gallup Business Journal discovered that either the budget has to be stretched or deadlines pushed forward in 27 percent of projects. Such deviations from the original plan are costly; costing the U.S. IT industry $50 billion to $150 billion in losses each year. Project managers should take a note that the traditional approach is not working.

Forcing employees to adapt to latest technology makes it more likely that the project will fail. A more successful strategy can be to ease transition and convince team members to come on board one step at a time, like Mom’s Donuts did.

Mom’s Donuts (name changed) is a small town restaurant in Texas. They employ 35 people and half of whom are over 40. When Mom’s Donuts subscribed to Talygen in the middle of 2016, they faced an unforeseen challenge: The employees were simply reluctant to bill their time because it was inconvenient.

Time Sheets in Action

Catherine, the owner, showed remarkable patience. Instead of forcing everyone to start using Time Tracker from day one, she filled their Time Sheets. That really broke the ice! Within five months, tracking time on Talygen had become second nature for cooks, the delivery boys and girls, and waiters. Increases in efficiency were significant, helping Mom’ Donuts to up their profits nearly 30 percent.


Catherine’s strategy worked because of her employees’ proximity to her. Many project managers do not have this luxury today. Approximately 3.7 million people—representing 2.8 percent of workforce—work from home at least half the time. To ensure that they are as productive as your in-house team... now that's the challenge!

At times, too lax an approach to work can leave your team idle and frustrated. At the other extreme, an excessively rigid style can leave teams overwhelmed and demotivated. Project managers need to strike a balance between people and technology.

Transparent Project Management

Software can help project managers (PMs) envision the big picture while still allowing them to see that every team member contributes to the project. Take Talygen, for instance. It allows PMs to assign tasks to remote employees, monitor their time on each job, set deadlines, and extract data they need to provide time and cost estimates. It is as efficient as managing an in-house team.


The Apollo program was a remarkable feat of technical innovation as well as project management. An agency with an experience of just one 15-minute suborbital flight managed to put a man on the Moon in less than 10 years. How did it do it?

NASA’s Managing the Moon Programme: Lessons Learned from Project Apollo is an enlightening read for PMs. One of the lessons to take home from the 57-page document is that they put an enormous emphasis on communication.

Communication, or its lack thereof, is often cited as the main reason for project failure. The Apollo program was not an exception. “One of the biggest challenges that we had was one of communication and coordination,” remembers Owen Morris, Chief Engineer & Manager of the Lunar Module. NASA’s solution was to identify five central priorities and drill them into every single level of the organization. It worked for them.

Secure Communication

Most businesses don’t have the resources NASA had at its command during the height of the Apollo program. They need more leaner and more efficient ways to communicate. Talygen provides three: Message Boards, Chat, and Knowledge Base. Used well, these tools can keep teams consisting of thousands of people organised.

Lack of Stakeholder Engagement

The parties involved in a project can increase chances of achieving better results if they cooperate. Instead of considering the stakeholders their rivals, project managers should strive to increase support and minimise resistance from them. Such an approach has several benefits.

During the planning stage, stakeholder participation can make sure the plans are a reflection of the real needs and priorities. In later stages, engagement contributes to the development of an environment of trust, promotes transparency, and increases the feeling of ownership on the part of stakeholders. All these factors increase the likelihood of project completing on time and in budget.

Talygen provides several ways to engage stakeholders, the most important being Client Login. PMs can allow their customers to log in and monitor progress, milestones, and other crucial metrics. This feature increases transparency and provides your team members another incentive to complete tasks on time.


Managing people in a fast-changing technological, especially when they are working remotely, is a challenge increasingly faced by project managers. They need a suitable way to communicate with their team members and stakeholders to make sure the projects are delivered on time and in budget.